Stay accurate, every quarter.
The Quarterly Strategic Flight Check
Your forward model stays live, accurate, and aligned with actuals, so you never walk into a board meeting blind.
90-Day Cycle
A structured refresh every quarter, timed to your board cycle.
~3 Hours Per Quarter
Deliberately light-touch on your finance team's time.
Fixed-Fee Retainer
Billed quarterly or monthly, confirmed at proposal stage.
A financial model is only useful while it's current. Most organisations build a solid forecast once, then watch it quietly go stale as actuals drift away from assumptions, grant milestones shift, and the next board meeting arrives with numbers nobody fully trusts anymore. The Flight Check exists to stop that drift. Once every 90 days, we roll your actuals in, refresh your cashflow and grant tracking, and spend an hour with you stress-testing what's coming next, before your board needs the numbers.
How it works
Three phases, repeated every 90 days.
Model refresh
We bring in your trailing three months of actuals and reconcile the variance across actuals, budget, and forecast. Your rolling 13-week cashflow gets pushed forward to the next quarter, with grant milestones, funder reporting dates, and statutory obligations like BAS and superannuation updated. A fresh, locked budget snapshot is generated for the quarter ahead.
Strategic briefing pack
A one-page executive summary lands in your inbox ahead of the call, focused on three things: your minimum projected cash position over the next 13 weeks, upcoming grant acquittal deadlines and funding gaps, and the reserve threshold that needs to hold before any new commitment gets signed off.
The quarterly call
A structured session with you and, where relevant, your CEO or board treasurer, timed to land before your board meeting or quarterly reporting cycle. We stress-test one or two live scenarios together, whatever's actually on your mind that quarter, and agree on the baseline that gets locked in for the next 90 days.
What's included, and what isn't
The scope stays deliberately tight, so the fee stays predictable.
Rolling the model forward every 90 days
Actuals, budget, forecast and the 13-week cashflow, refreshed each quarter.
One 60-minute quarterly strategy call
Timed to land before your board meeting or quarterly reporting cycle.
Grant and statutory updates
Grant milestones, funder reporting dates, and payroll drivers kept current.
Light email support
Formula questions on the model, covered as part of the retainer.
One to two scenario stress-tests
Run live during each quarterly review call.
Not included: day-to-day bookkeeping
Invoicing, bill approvals, and transaction processing sit outside this scope.
Not included: operational meetings
Weekly check-ins or general staff meetings aren't part of the retainer.
Not included: ATO or funder correspondence
Direct dealings with the tax office or funders are handled separately.
Common questions
Is this the same as bookkeeping or ongoing accounting support?
No. This sits above the day-to-day. It's about keeping your forward-looking model accurate, not processing transactions.
What happens if something urgent comes up outside the quarterly cycle?
Light formula questions are covered by email. Anything bigger, like a major scenario rebuild, is scoped as separate work rather than folded into the retainer, which is what keeps the fee predictable for both of us.
Can this run alongside the AI Data Readiness Assessment or a system implementation?
Yes, and it often makes the most sense that way. Once your data's clean and your system's live, the Flight Check is what keeps the model built on top of it accurate quarter to quarter, and board-ready every cycle.
Do we need a certain size or maturity of finance function to make this worthwhile?
Not particularly. If you've already got a working forecast or cashflow model your board relies on, this keeps it honest. If you don't yet, this usually isn't the right starting point. The AI Data Readiness Assessment is a better place to begin.
Ready to stop walking into board meetings blind? Get in touch and we'll scope the Flight Check against your current model and reporting cadence.
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